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Course Reserves - Instructor Manual

A basic how-to guide for Ares, our new Course Reserves system

Checking the Status of a Reserve Request

Once you have submitted the web form for a reserve item the status of that submission will be available on the course homepage in the Course Reserves system:

As Reserves staff processes your request the status of the item will change until the time the item is available either on Electronic Reserve or at the Circulation Desk. While instructors can see the status of items that are not yet available, students will only be able to see item records for those materials that are available. 

**NOTE the processing time for reserve items is typically three days, although it may take longer at the beginning of the semester, when Reserves staff is busiest.



Common Item Statuses

Below are explanations for the most frequently encountered item statuses.


Awaiting ILL Processing

The material has been requested through interlibrary loan but has not yet arrived.


Awaiting Reserves Processing

A submission has been received for a physical item, but staff have not yet begun processing it.


Awaiting Supply by Instructor

You have indicated that you will provide this material but staff have not yet received it.


Awaiting Review by Staff

A submission has been received for a digital item, but staff have not yet begun processing it.


Item Available on Electronic Reserves

Your eReserve material has been fully processed and is now available to students through Ares (which can also be accessed via your Nexus course).


Item Activation Pending

Your eReserve material has been fully processed but is not yet available to students because the semester has not yet started. The material will automatically become available (Item Available on Electronic Reserves) on the first day of classes.


Awaiting Stacks Searching

Your item is on a list of materials to be retrieved from the library collection. To maximize the availability of materials, items will not be pulled from the shelves until shortly before the semester starts.


Awaiting Copyright Processing

The material is being reviewed by experts from the Copyright Office. You will be contacted if additional steps are required to ensure your material meets Fair Dealing Guidelines.


Item Available at Reserve Desk

Your print reserve material has been fully processed and is available to students at the Circulation Desk (Centennial Hall, 4th Floor, Library Entrance).


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