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Research Data Management

Storage & Backup

Secure Storage and Backup

When storing data, you need to always consider the effect of loss of the data to the study, and to anyone involved in the study. Early in your research project, you need to plan a way to minimize the effects of the loss or destruction of data.

  • Estimate how much storage space you will need and determine who will need access, what type of access will each team member need, and how they will access the data
    • Keep the number of researchers who can manipulate the data as small as possible to reduce the risk of human error
  • To prevent the accidental destruction of data, we recommend the 3-2-1 backup strategy:
    • 3 total copies of your data on
    • 2 different devices
    • with at least 1 copy offsite
  • Backup regularly and, preferably, automatically

The University of Winnipeg has Data Protection Classifications and Requirements that you should follow in order to safeguard your data.

The University's Information Security has created several Information Protection Guides applicable to securing research data:

Storage Solutions

There are many storage solutions to choose from but choosing the right one for you depends on the sensitivity, amount, and collaborative accessibility of your research data.

Institutional/Internal Options: 

  • NextCloud: UWinnipeg offers 100GB of collaborative storage space, stored locally (not backed up), through NextCloud, available to all UWinnipeg faculty and staff. Access NextCloud here using your UWinnipeg credentials here.
  • Microsoft 365 (OneDrive/Teams/Sharepoint): Microsoft 365 is available to all UWinnipeg faculty and staff. Each faculty member and staff have been allocated 1TB of storage on Microsoft OneDrive. Data can be shared internally and externally via Teams or Sharepoint. More information available here. 

If these options are not suitable for your needs, please contact the Research Data Management Librarian to discuss alternative solutions.

Data Security

Data Security at UWinnipeg

Other Resources

Government of Canada's Guide to Safeguarding Your Researchprovides information on how to safeguard your research and innovations. Canadian research and innovation are the product of collaborations and partnerships between governments, businesses, and academics - both domestically and internationally - across a wide range of subjects. Includes: case studies, steps you can take to safeguard your research, covid-19 and remote work, and more.


Databases Terms of Use